Protecting your privacy

The Australian Indigenous Psychologists Association (AIPA) is committed to protecting the privacy of members. AIPA is presently supported and administered under the auspices of the Australian Psychological Society Limited (APS). Any personal information collected by AIPA may be shared with staff of the APS for the purpose of providing services to members of AIPA. Personal Information will not be shared with third parties without prior consent.

Personal information

Personal information held by AIPA and APS may include:

  • your name
  • contact details (including mail and email address, phone numbers and fax numbers)
  • date of birth

For members or applicants for membership, the personal information held by AIPA and APS may also include:

  • Indigenous heritage
  • demographic information
  • academic qualifications
  • special interests
  • disciplinary action
  • requests for special consideration in relation to membership and/or professional development requirements, which may involve information concerning your financial details or health
  • credit card details

How we collect personal information

AIPA collects personal information directly from the public via correspondence and phone calls. In addition, AIPA collects personal information from members and applicants for membership via membership application forms.

How we use your personal information

Your personal information may be used in order to:

  • provide you with a large range of services
  • administer, manage and develop our services

When we disclose your personal information

For the purpose of providing, administering, managing or developing services, AIPA and APS may at times disclose your personal information to organisations external to AIPA and APS. These organisations include:

  • outsourced service providers who assist us in the delivery of some of the services you receive, by providing functions such as:
    • mailing systems
    • information technology services
    • conference organising
  • our professional advisers, including auditors
  • government authorities, as required or authorised by law
  • providers of insurance products offered by the Society

Information disclosed to external organisations as described above is done on a limited basis and with the agreement from those service providers that they will maintain security of that information and not use the personal information for any other purpose.

Accuracy of personal information

AIPA strives to keep accurate records of the personal information collected. Accuracy depends on the information provided to AIPA. Individuals may enquire about the personal information held about them and check the accuracy of that information by contacting the Privacy Officer of the APS.

Access to personal information

Individuals have a right to access personal information held by AIPA and APS, subject to the exceptions listed in National Privacy Principle 6. Individuals may contact the Privacy Officer of the APS. A request will need to be put in writing for security and recording purposes.

AIPA and APS policy is to provide a summary of the personal information held, rather than copies of individual documents. AIPA and APS do not provide direct access to evaluative information generated within the organisation in connection with commercially sensitive decision-making processes.

In the event that copies of individual documents are requested and AIPA and APS agree to meet that request, the fee for provision of documents via post, fax or email is $1.00 per page, payable prior to delivery.

How to contact AIPA and APS

If you have any questions in relation to the privacy of your personal information, please call APS Monday - Friday between 8.45am - 5.15pm EST on (03) 8662 3300 from Melbourne, or 1800 333 497 from elsewhere.

Alternatively you can write to the Privacy Officer, The Australian Psychological Society Ltd, PO Box 38, Flinders Lane, Victoria, 8009, or email [email protected].

Obtaining our Privacy Policy

You can obtain a copy of this Privacy Policy upon request.

Australian Psychological Society Ltd, April 2010. ABN 23 000 543 788